Why TO-DO Lists Are Bad For Time Management And What To Do Instead

Being able to handle our time efficiently lacks a doubt one of the finest “superpowers” we can possess. In truth, according to a current study by IBM surveying over 2 million experts, it was determined as the second most crucial ability to master in this brand-new era of work.

Lets be clear, time management is no simple task. I believe the main problem behind our bad relationship with it is our inability to look at it more holistically. We frequently consider it as a linear and separated variable and, when in fact, there are at least 2 other elements profoundly impacting it the method we manage it: ourselves and unpredictability.

While we d love life occasions to be constantly straightforward, the reality is most times theyre not. As an outcome, whats needed to establish greater time management is psychological and psychological dexterity.


You may be familiar with the Eisenhower matrix where the concept is to categorise jobs by their level of seriousness and importance in a two by two matrix. This is to identify and deal with the ones that score highest in urgency and importance. While this might be an useful technique, the issue is it doesnt consider our psychological and emotional relationship with those jobs, which undoubtedly impact our capability to be effective.

The second problem with TO-DO lists is they do not deal with one of the most important elements of time management: prioritisation.

Prioritisation is an art and while there is no one size fits all, its a necessary condition for greater productivity. It ends up, prioritising, according to science, is among the hardest activities for our brain to carry out. Therefore, having clear methods to assist us make the most of our time is a fantastic property to own.

One of the biggest misconceptions when it comes to time management is thinking a TO-DO list will do the trick for us. The problem with TO-DO lists is they are not time-bound as we are not designating defined deadlines for each job: a rather bad approach thinking about time is the one component we are trying to master.

What to do INSTEAD

In spite of the lots of great hacks out there, the most crucial element to cultivate for higher time management is self-awareness. Taking the time to understand when you are most energised in your day, understanding what comes simple to you vs what comes hard, and understanding what type of work requires a different type of believing are necessary conditions to run effectively as an expert.

Using various hacks and techniques to boost your efficiency can undoubtedly become worthwhile as soon as you are clear on these elements. One useful structure to constantly keep in mind when thinking of time management is to see it as a combination of task-management with psychological and psychological self-management.

Taking your TO DO list to the next level with 4 powerful suggestions

Reimagine prioritisation. When doing this activity, make certain you remain in the equation too. What does this mean? Consider your present energy levels and how motivating or requiring your approaching activities are. By taking this holistic technique, youll make sure not only to be more effective but likewise smarter in the method you tackle your day as you will have the motivation and energy needed to power through. If by midday you have no energy left to think directly, no point in doing all the most urgent and important activities initially!

Reverse engineer your TO-DO. While knowing the things you require to achieve in your day is very important, having a TO DONT LIST is similarly powerful. As we live in a world of constant diversion and temptation, listing out all the things you need to prevent what impedes your productivity and well-being can go a long method.

Time management is an ever-evolving procedure that goes hand in hand with your development and individual growth. Keep experimenting and have a good time with it. Youll learn features of yourself you never ever believed you would!

Focus on time boxing. This suggests putting a due date for each task as that forces you to be more accountable and accurate. While it might be tricky at first, gradually, you will end up being far better at your forecasts.

Master time boxing. According to science, you can attain the very best outcomes by utilizing sprints: each job should not be longer than 60 to 90 minutes. This is due to the fact that our brain energy is limited, and to keep sustainable productivity levels throughout our day, we must give our brain a break of about 5 to 10 minutes in between tasks so that it can regain its power and focus.

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Author: Filippo di Lenardo

Enthusiastic entrepreneur on a quest to help individuals live more significant and extensive lives, Filippo di Lenardo is the Co-Founder of 3SSENTIA, the SMART management system that assists specialists fulfil their personal and expert goals more effectively. Filippo also runs Leap2yourbest (www.leap2yourbest.com), a 2 day training program for business owners wishing to broaden their individual and company growth.

Lets be clear, time management is no simple task. As a result, whats required to establish higher time management is emotional and psychological dexterity. One of the most significant misunderstandings when it comes to time management is believing a TO-DO list will do the trick for us. The problem with TO-DO lists is they are not time-bound as we are not assigning defined due dates for each task: a rather bad method thinking about time is the one element we are trying to master. Time management is an ever-evolving procedure that goes hand in hand with your development and individual development.